Furniture-Activation-Roller Shades ICU,

Department of Veterans Affairs - Long Beach VANLO - Department of Veterans Affairs

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Long Beach VANLO
Department of Veterans Affairs
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Aug 09, 2018 9:04 pm This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a request for quotes under solicitation number: 36C26218Q9965 The Department of Veterans Affairs Contracting Office has a requirement for Roller Shades that meets the following salient characteristics with brand name and manufacture.

The Contractor shall furnish all supplies/services at The VA Loma Linda Healthcare System 11201 Benton Street, Warehouse Bldg.1C05 Loma Linda, CA 92357.

BLINDS: 1 Provide Dual window shades for CLC2 1st floor, ICU1 and ICU2 at VA Loma Linda HCS.

Dual Manual Roller Shade System with 5"Fascia.

Material to be Phifer Sheerweave 2500 1%.

Color: P13 Oyster Beige.

Blackout Material to be Senbesta Blackout Meridian 0%.

Color: 02 Porcelain.

Bottom of Shades made with concealed fabric wrapped internal hembar.

Heavy duty Aluminum Tubes and Clutches included.

Fascia and bracket hardware, Color: Anodized.

All Shades to have Child Safety Tension Devices, Color: Vanilla.

Manual Operational Chain, Color: Stainless Steel.

Sizes & Locations: ICU1 (28 Windows) 3'6" x 6 6" dual roller shades in 14 inpatient rooms.

2D06, 2D07, 2D08, 2D09, 2D10, 2D11, 2D35, 2D36, 2D37, 2D38, 2D39, 2D40, 2D41 & 2D42.

ICU2 (32 Windows) 3' 6" x 6' 6" dual roller shades in 16 inpatient rooms.

2D50,2D52, 2D54, 2D56, 2D57, 2D58, 2D59, 2D60, 2D61, 2D62, 2D63, 2D64, 2D65, 2D66, 2D67 & 2D68.

CLC2 (18 Windows) 5' 0" x 5' 0" Dual roller shades in 17 inpatient rooms.

1H05, 1H06, 1H07, 1H08, 1H09, 1H19, 1H20, 1H33, 1H34, 1H35, 1H36, 1H37 & 1H38.

43 EA 2 Labor to install Dual Window Blinds during normal working hours 43 EA 3 Windows & Trim "Roll-A-Shade 4" Square Fascia Single Manual Roller Shade Systems.

Material to be Phifer Sheer weave 2500 1%.

Color: P13 Oyster Beige.

Bottom of Shades made with concealed fabric wrapped internal hembar.

Heavy duty Aluminum Tubes and Clutches included.

Fascia and bracket hardware, Color: Anodized.

All Shades to have Child Safety Tension Devices, Color: Vanilla.

Manual Operational Chain, Color: Stainless Steel.

Sizes & Locations: ICU1 (6 windows) C282A 3'6" x 6'6", 2D31 3' x 4'.

ICU2 (7 windows) 2D86 3' 6" x 6' 6".

CLC2 (10 windows) 1H202 5' 6" x 4', 1H204 3' x 4', 1H212 3'x 4', Staff corridors x 3, 1H20 8' x 4', Staff locker 1H203 8' 8" x 4', 1H211 5' 6" x 4", Corridor 1H07 8' 8" x 4'.

23 EA 4 Labor to install Single Roller Shades during normal business hours 23 EA B.3 STATEMENT OF WORK Project Schedule: Project Coordination Award Meeting: Within 5 business days of award notification.

Site Review: by Manufacturer, Furniture Dealer-Installer for field measure: Within 5 business days of award notification Final Installation Drawings: Manufacturer and Furniture Dealer-Installer submittal of Installation Drawings for review and approval: Within 7 business days of receipt of award notification Manufacturer provided shipping dates: Within 4 business days of selection of all colors, finishes, materials and fabrics for products purchased Installation of product: Coordinated with the COR.


Installation Inspection: Awarded Vendor shall schedule punch with Interior Designer contact 5 business days prior to installation completion.

Installation inspection shall take place no more than 5 business days after installation completion Acceptance of product and work by VA Interior Designer: Time to be determined.

Final acceptance will not occur until all punch items have been corrected.

Product Delivery Location: Product is to be shipped to the dealer or installers warehouse and delivered to the work space of the Client Agency s Delivery Address Prior to providing a submittal an optional site visit shall be conducted.

If you wish to participate, Contact the Contracting Officer.

Participating vendors will meet in the main lobby of the bldg.

the VA will provide information regarding the paths of travel, size and capacity of the elevator, and size of hoist way opening and loading dock access and rules Items that require special moving requirements (i.e.

door enlargement, freight on top of the elevator, etc.) will be funded and coordinated by user agency Quote Preparation: Provide a complete technical submission detailing all the requirements listed in this solicitation packet.

All technical submissions must be in the following format and in the following order; Cover Page: At a minimum, the following information must be included: solicitation number, client/agency name and delivery location, name of company submitting the proposal, date, and a list of the manufacturers used in the proposal.

Any additional information may be added at the bidders discretion.

Administrative: Past Performance References including the name of the organization, period of performance, dollar value and contact information for the primary contact person for 3 projects that were completed for similar work within the past 3 years.

Complete List of Items organized by room with item quantities and Warranty Information Project Delivery and Installation Schedule Product Details: Detailed Specifications for each item specified with an attached image Dimensioned, detailed, drawing of each typical area (workstation, private office, and other items) as needed to best depict proposed product(s) Plan view and isometric view or elevations with legend or keyed notes matching the Complete List of Items ANSI/BIFMA: Certificates of ANSI/BIFMA compliance certificates labeled with the product(s) that it applies to Environmental: Environmental Testing Certificates labeled with the product(s) that it applies to Warranty: Warranty Certificates labeled with the product(s) that it applies to Teaming: Copy of teaming agreement(s) with any vendors or manufacturers Non-Obsolescence: Non-Obsolescence policies labeled with the product(s) it applies to Installation Plans and Sample Submittals: The Awarded Vendor is required to do the following: Prepare installation plans based on this solicitation requirement to ensure any problems and dimensional conflicts are identified and resolved prior to the start of the installation.

Verify dimensions to ensure that specified furnishings will fit in the space as shown on the plan prior to installation and advising the VA of conditions found which will not allow specified items to fit as shown on the drawings Notify the VA Interior Designer of any data, telephone or power device and thermostat locations, which will not be accessible or usable when furniture is installed; and details of keying of locks Any problems, which would impact installation, shall also be reported to the Contracting Officer and resolved prior to start of installation Provide AutoCAD files of installation plan to the Interior Designer on CD Rom Have a project coordination meeting with the Interior Designer to select the furniture finishes.

When selections have been made the Awarded Vendor shall provide the Interior Designer or designated VA Representative two sets of the selections made for their records and to provide to the client agency.

Meetings: The Awarded Vendor shall attend meeting(s), as requested, with the VA and other contractors for coordination purposes.

Permits and Building Access: The Awarded Vendor shall obtain necessary clearances (including proof of insurance, if required by the COR) or permits for all personnel.

User agencies are responsible for coordinating entry and clearances for site access by vendors Prior to the start of work the Awarded Vendor shall advise the COR of existing damage and conditions which are present on a marked and noted copy of the floor plan or by written memo if it occurs beyond the immediate work site.

Personnel Requirements: The Awarded Vendor shall furnish all necessary supervision and labor for each day that work is scheduled.

The Awarded Vendor shall utilize qualified and experienced personnel.

The Awarded Vendor shall coordinate with the COR to determine the level of background check needed to admit the laborers into the building The Contractor will be responsible for confining its crew and work to the designated project areas.

The Contractor will also be responsible for ensuring that the installation personnel are identifiable VA representatives may require the Contractor to remove any employees from the job should it be determined that the individual is either unsuitable for security reasons or otherwise unfit to work on VA controlled property Installation: Delivery and installation services include inside product delivery and coordination, unpacking, inspection of product for shipping damage, placement, set-up, assembly and leveling of product in accordance with any recommended manufacturer instructions/guidelines to conform to the requirements and drawings of this RFQ and approved installation drawings provided by the Awarded Vendor.

The installation services shall include removal of all furniture product packing materials from the government work space and buildings and shall also include wipe down of handling marks, fingerprints and air borne soil from all furniture surfaces and parts prior to final review of the installed product.

The Contractor shall ensure that all products and installation comply with the General Specifications in the Schedule for Office Furniture (71) Power Whips and or Poles: The Awarded Vendor is not responsible for providing an electrician or providing data or telephone cabling for the furniture installation.

VA will provide a licensed electrician to connect the "whips" (power/cable feeds) from the building conduit and wall box to the furniture systems.

The Awarded Vendor shall provide drawings indicating locations for wall connections and the number of circuits required for each.

The Awarded Vendor is responsible for installing and verifying the operating use of all outlets and connections within the furniture systems from the whip and throughout the furniture systems installation.

They shall notify the COR and the electrical contractor who provided the connection of the "whips" of any devices within the work stations which fail to work.

This coordination shall take place prior to request for final review and acceptance of a completed area.

Failure of any devices shall be causing to stop the review until the work is complete.

Installation Equipment and Materials: The Awarded Vendor shall furnish all necessary material and equipment including padding or other protective material for the interior of the building.

The Awarded Vendor shall provide Masonite sheets taped to the carpet in major walking paths and primary entry to the work space to be installed.

All walls, corners and door frames on path of delivery must be protected.

All material handling vehicles shall have rubber clad wheels.

Forklifts and power walkers can only be powered electrically or by battery and no propane or gas sourced vehicles can be used Damage Responsibility: The Contractor will be responsible for any damage to the building which occurs during delivery and installation.

It is incumbent upon the successful Contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site.

Proper measures (protective runners, pads, etc.) shall be utilized by the Contractor to protect the building (elevators, walls, floors, etc.).

Any damage to walls, corners, doors etc.

will be charged to awarded vendor Building Utilities: The Contractor s work shall not interrupt building utility services without the prior written approval of the customer and the Construction Manager.

The Contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each floor.

The Contractor shall be responsible for all replacement costs, including communications, shipping, and installation Cooperation with Other Vendors: The Awarded Vendor is required to cooperate with other vendors who may be performing other services during the installation, such as installations for telephones and cabling which must be run through the systems furniture.

The Awarded Vendor shall notify the COR immediately of an unexpected building or construction related conditions or damage found on his product Waste Disposal: The Contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes and laws.

The Contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal.

Any fees or charges for disposal of materials shall be the responsibility of the Contractor.

The Contractor shall always keep the job site, including staging and storage areas used by the Contractor, free from accumulations of waste material or rubbish.

This material shall be removed daily to eliminate the accumulation of debris.

Prior to completion of the work, the Contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor s direction Cleaning: The Contractor shall clean and dust wall and floor surfaces affected by the installation of their product upon completion of installation.

Use only approved non toxic cleaners.

The Contractor shall prepare the space for occupancy and immediate use Authorized Changes: The Government is not responsible for payment for any changes during installation that are not in accordance with the approved design.

If changes are required, the Contracting Officer for the delivery order must approve a modification prior to the change being implemented Changes performed by the Contractor, either of his own volition or at the request of an individual other than the CO, including other VA or agency officials, is not authorized and will not be reimbursed.

In the event additional parts are required, a modification to the delivery order must be obtained from the CO prior to ordering.

Inspection and Acceptance: The Awarded Vendor shall notify the VA representative and the client agency contact person at least five days in advance of the time when the installation will be completed so an inspection may be scheduled The Awarded Vendor representatives for final inspection and acceptance of the product and related work shall include furniture dealer s account manager, installation team supervisor and one laborer.

A list of incomplete or unacceptable items shall by prepared by VA and provided within 24 hours after the inspection Items listed which are unsafe or unusable, shall be corrected immediate.

All other items shall be repaired within (10) ten working days of the inspection.

The Awarded Vendor shall notify the VA CO when all items have been delivered, are complete and/or accepted Final acceptance of the project will be determined by the VA COR Roles and Responsibilities: Role and Responsibilities of Government: The Contracting Officer (CO) has overall responsibility for the administration of the delivery order.

He/she alone, without delegation is authorized to act on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, etc.

Responsibilities may be delegated to other representatives.

The Contracting Officer Representative (COR) responsibilities include: Determining the adequacy of performance with the terms and conditions of the contract in consultation with tenant agency personnel Advising the CO of any factors, which may cause delay in performance of the work Requesting modifications to the contract when required Recommend approval to Contracting Officer for requests for payment Provide coordination with the client agency and access and use to the building for the Awarded Vendor.

The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice.

The North American Industrial Classification System (NAICS) code for this requirement is 337920 Size Standard 1000 Employees.

The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract.

The Government intends to award a firm-fixed-price contract.

The Contract begins on the date of award.

Responses to the solicitation shall be due on Thursday, August 16, 2018 at 12:00 PM PST.

Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments.

Correspondence or questions may be directed to LaTricia Williams, Contracting Specialist at [email protected] with "36C26218Q9965 in the subject line within 48 hours of release of this notice.

Telephone inquiries will not be honored.

Inquiries after the allotted period may not be responded to due to the time constraints of the procurement.

All offerors must be registered in to do business with the Government.

Ensure your registration is correct, current and has not expired.

Please include your DUNS number on your quote and a point of contact with email/phone number.
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Contracting Office Address
Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
Added Datetime
2018-08-09 22:32:03
Updated Datetime
2018-08-10 13:10:27 [Refresh]

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